EMPLOYEE PASSPORT / EMPLOYEE MANAGEMENT SOFTWARE
Replace HR spreadsheets with one employee management system
Get time back from disconnected records and everyday admin. The EPL Hub brings employee records, requests, documents, onboarding, training and actions into one place, so your team can see what needs attention and what has been done. Add hands-on HR and Health & Safety support when you need people to help solve the next puzzle.
INSIDE THE EPL HUB
Your everyday tools, together in the Hub. Tap the image to explore.
Employee management software for everyday work
Our employee management software for UK businesses brings employee profiles, holidays and absence, onboarding and offboarding, documents and sign-off, one-to-ones, training, tasks, cases and reports together. Ask us which modules are included in your chosen package.
Keep employee profiles, essential people information and HR records together, with a clearer history for your team.
Use holiday and absence software to manage requests, coordinate leave and review attendance without another spreadsheet.
Give employees access to their documents, shared company policies and items awaiting a signature.
Guide new starters and leavers through checklists, assigned tasks, document collection and progress.
Keep training records and certifications visible, and manage probation, performance and one-to-one reviews.
Bring actions, HR cases and workforce reports into the same place, so managers can see what needs attention.
Employee documents, in one clear place
Move between personal employee documents, your shared company library and company templates. Staff can see documents awaiting their signature, while your employee records software keeps the everyday essentials together.
Actual EPL Hub Documents screen. Tap to enlarge.
A clearer route from claim to approval
Employees can create an expense report, add mileage or other costs, attach receipts and submit it for approval. The workflow then follows manager approval and payment, keeping the next step visible.
Ask us about expenses, time and attendance, and other modules during your demo. We will confirm what is included in your package.
Actual EPL Hub expenses workflow guide. Tap to enlarge.
Setting up your employee management software
First, we help you plan the setup and prepare the right employee information. Then we agree the import process and show managers how to use the system. We will confirm the implementation scope and fee in your proposal. Your demo is a chance to talk through how the employee management software will work for your team.
As you prepare your records, you can also refer to the ICO guidance on keeping employment records for general data-protection information.
01
Plan the setup
Agree your priorities, modules and the information to bring into the Hub.
02
Bring your records together
Prepare the right employee information and agree the import process.
03
Show your team how
Help managers understand the system and the next steps for using it.
Employee management software with hands-on support
You can also speak to our outsourced HR team and Health & Safety advisers. Choose the software, support or combination that fits your business. We will explain the options during your demo.
Employee management software questions
Which modules are included?
The modules depend on your chosen package. We will confirm the features, implementation and fees in your proposal. Explore software and support pricing.
Can I see how the Hub works before deciding?
Yes. Book a free demo to see the software and discuss your team’s needs. We can cover employee records, documents, holiday and absence, onboarding and the other modules relevant to your business.
See the EPL Hub in action
Still managing your people in spreadsheets?
When employee details, leave, training and documents live in separate files, managers spend time checking versions and chasing updates. The EPL Hub gives the everyday work a shared home, connected to each employee.
Start with the process that causes the most repeated work. We will show how to organise the records and follow-up, then agree the setup and migration needed for your business.
Bring the everyday admin together
Employee information
Keep employee details and documents together so managers can find the information behind the next decision.
Leave and attendance
Connect holiday and absence records with time recording, rather than maintaining separate trackers.
Joiners, training and actions
Organise onboarding, training records and follow-up tasks with a clearer view of responsibility.
Holiday, Tap In/Out and the planned rota workflow
Holiday and absence and Tap In/Out are available in the current Hub. EPL Rota is launching soon, with plans to connect shifts to leave, absence and worked time. View the existing mock-ups and discuss your requirements before rollout.
Named experts who get to know your business
We help complete the work
Your HR work, followed through
From onboarding and letter writing to employee relations, we work through the situation with you. You can arrange on-site support to manage difficult conversations.
Practical work at your workplace
Our safety team can visit your site, complete risk assessments and look at the risks in your actual operation. We agree the work and responsibilities with you.
Accountability and continuity
Your named advisers understand the context and help carry the work through. You receive specific support for your business, with a clear agreement about what we will complete.
Support you choose to stay with
Choose pay-as-you-go support or a straightforward 12-month support agreement. We keep the agreed price unchanged during your term. If you feel we are not helping or providing the support you need, speak to us: EPL’s commitment is to let you leave the agreement.
Software is month by month, with the flexibility to move up or down as your needs change. We will explain your package, the work included and the terms clearly before you join.
Compare the software and the people behind it
Bring your current spreadsheets and the questions managers regularly ask. We will show the relevant software and discuss whether named HR or Health & Safety support would help.
A supported start, with follow-through built in
Four software installation days
01 · Administrators
We set up your administrators first and walk through the foundations of your system with them.
02 · Managers
We work with managers on the tools and processes they will use to support their teams.
03 · Employees
We help employees get started and understand how to use their part of the Hub.
04 · Review and complete
We return to check the setup, answer questions and make sure you are properly onboarded. Our technical team walks and talks you through it until you are happy.
An action plan we stay accountable for
Audit-led support
We start by auditing your HR and Health & Safety needs, then create an action plan for the year ahead and work with you to complete it.
Monthly contact
If you have not contacted us during the month, we contact you. It is a chance to pick up people issues, new risks and the puzzles your managers need help solving.
Quarterly safety reviews
We review Health & Safety progress with you each quarter, walk through the action plan and help complete outstanding work. You can hold us accountable for that follow-through.
Already have an audit? Let’s get its actions completed.
If you join EPL with an existing audit, we use its findings to complete the tasks as part of your onboarding and welcome to EPL. We agree the actions with you and get to work.
For ongoing clients, the next review is about progress. If actions remain outstanding, we help complete them rather than simply repeating the previous year’s audit and handing over the same list again. Our focus is the value you receive and the work completed for your business.
See a simpler way to manage your people
Book a demo around your own records and everyday processes.